Version 2026-10-01
Terminsschema is a service for creating and planning training schedules for sports clubs and other organizations.
To use Terminsschema, you need a personal account. Your account is linked to the organization you create in Terminsschema or are invited to join.
You are responsible for keeping your login details secure and must not share them with anyone else.
To create an account, you must accept these Terms of Use.
The organization is responsible for the information its users add to Terminsschema, such as the names of groups, training venues and coaches.
The organization is responsible for ensuring that it has the right to add and use this information in Terminsschema.
Terminsschema uses the information to provide the service and its features.
Terminsschema helps the organization create and plan its schedule. The service can identify certain conflicts and errors, but it cannot guarantee that all of them will be detected.
Terminsschema's checks are based on the information entered by users.
The organization is responsible for checking that the final schedule is correct before it is used or shared with others.
Terminsschema is available in Free and Plus versions.
Free is provided at no cost and allows up to 25 groups.
Plus is the paid version and is not limited to 25 groups. Technical maximum limits apply to ensure that the service remains stable. These are described in section 6.
Plus is sold to sports clubs, companies and other organizations. Plus is not sold for private use. The person ordering Plus must be authorized to place the order on behalf of the organization named as the customer.
Plus costs SEK 2,990 per year, including VAT. Plus is invoiced one year at a time with 30 days to pay. Monthly payments and instalment payments are not offered. Plus is activated when the order is placed.
Plus runs for one year at a time and renews for another year unless it is cancelled. Plus may be cancelled at any time. If cancelled, Plus remains active until the end of the current annual period and will not renew for another year.
When Plus is ordered and activated, a new annual period begins. The full annual fee for that period must be paid even if Plus is cancelled after the order has been placed. Cancellation prevents Plus from renewing for another year.
Before a new annual period begins, Terminsschema will send an email reminder at least one month before Plus renews.
If an invoice is not paid within 30 days, a reminder will be sent. If the invoice remains unpaid seven days after the reminder, Terminsschema may suspend Plus. The invoice must still be paid and may be referred for debt collection. Statutory interest on late payment and fees may apply.
If the price of Plus changes, active Plus customers will be informed by email. The new price will apply no earlier than 30 days after the notice is sent and only from the customer's next Plus period.
Terminsschema has technical maximum limits of 300 training venues, 500 coaches and 500 groups. Customers who need more can contact Terminsschema.
You must not attempt to access another user's or organization's information, bypass the service's security measures or technical limits, or knowingly use the service in a way that disrupts or overloads it.
You must not copy Terminsschema's code or resell Terminsschema as your own service. This does not affect the customer's right to use, export and share schedules and information that the customer has created in Terminsschema.
If the service is used in any of these ways, Terminsschema may restrict or suspend access in order to protect the service and other users.
Terminsschema is continuously developed. Features may be changed, added or removed to improve the service, maintain security, comply with legal requirements or adapt to technical changes.
Terminsschema may occasionally be unavailable because of maintenance, technical problems or other disruptions. Terminsschema does not guarantee that the service will always be available without interruption.
A change made during an ongoing Plus period will not result in any additional charge to the customer. If a change clearly reduces the functionality of a feature included in Plus, the customer will be informed by email before the change is made, where possible.
To the extent permitted by law, Terminsschema is not liable for additional costs, loss of revenue or other financial consequences resulting from errors in a schedule, missed conflicts, incorrect information entered by a user or temporary interruptions to the service.
If Terminsschema is nevertheless liable to pay compensation, Terminsschema's total liability is limited to the amount the customer has paid for Plus during the previous 12 months. If the customer has paid SEK 2,990, the maximum total liability is therefore SEK 2,990.
Terminsschema is not responsible for problems caused by circumstances outside Terminsschema's reasonable control, such as major internet outages, failures at technical service providers or decisions by public authorities.
The limitations in this section do not apply where liability cannot legally be limited.
You may delete your Terminsschema account at any time. If other users remain in the organization, deleting your account will not affect their accounts or the organization's information. If you are the last user, the organization and its schedule information will be deleted. Invoices and other accounting information will continue to be stored after the account is deleted for as long as required by law.
Terminsschema may immediately suspend or close an account if the user seriously or repeatedly breaches these Terms of Use, uses the service unlawfully, or if this is necessary to protect the service, other users or their information.
Terminsschema may update these Terms of Use. If a change introduces new obligations for the user or reduces the user's rights, Terminsschema will notify the user by email before the change takes effect.
For an ongoing Plus period, the Terms of Use that applied when the period began will continue to apply. New Terms of Use will apply from the next Plus period, unless a change must take effect earlier in order to comply with the law.
Terminsschema is provided by Olivia Berggren AB.
Company details
Olivia Berggren AB
Company registration number: 559443-1032
Address: Sankt Månsgatan 17 b Lgh 1102, 222 29 Lund, Sweden
Email: info@terminsschema.com
Questions about Terminsschema, these Terms of Use or an account can be sent to info@terminsschema.com.
These Terms of Use are governed by Swedish law. If a dispute arises, the parties must first try to resolve it by contacting each other. If this is not possible, the dispute will be decided by a Swedish court.
This section applies to the names of coaches that the customer adds to Terminsschema. The customer is the controller of this personal data. Olivia Berggren AB processes the data on behalf of the customer and acts as the processor.
By accepting these Terms of Use, the customer instructs Olivia Berggren AB to store, display and use the coaches' names only for the purpose of providing Terminsschema and its features. The data is processed for as long as it remains in the service.
Olivia Berggren AB may only process the coaches' names in the manner described in these Terms of Use. If the law requires the data to be processed in another way, the customer will be informed before this happens, unless the law prohibits such notice.
The customer decides which coaches' names are added and is responsible for having the right to use them. Terminsschema is not intended for national identification numbers, sensitive personal data, membership registers or participant registers. Such information must not be entered into the service.
Olivia Berggren AB must protect the data against unauthorized access, loss and unauthorized alteration. Anyone who has access to the data on behalf of Olivia Berggren AB must be subject to confidentiality obligations.
Olivia Berggren AB may use sub-processors to provide Terminsschema. The sub-processor currently processing coaches' names is Supabase, which is used for database storage and processing. If a sub-processor is added or replaced, the customer will be informed in advance and given an opportunity to object. Sub-processors must be subject to equivalent data protection requirements. Olivia Berggren AB is responsible for their processing to the extent required by the GDPR.
If Olivia Berggren AB becomes aware of a personal data breach affecting the customer's data, the customer will be informed without undue delay. Olivia Berggren AB will provide the information available to it that the customer needs in order to manage the breach.
Where necessary, Olivia Berggren AB will assist the customer in handling a request from a coach for access to, correction or deletion of personal data. Olivia Berggren AB will also assist the customer with other GDPR obligations relating to the processing in Terminsschema, such as matters concerning security and personal data breaches.
Before an organization is deleted from Terminsschema, the customer may request a copy of the coaches' names stored in the service. If the customer does not request a copy, the data will be deleted when the organization is deleted. Any remaining copies must also be deleted unless the law requires certain information to be retained.
At the customer's request, Olivia Berggren AB will provide the information needed to demonstrate compliance with these terms. The customer has the right to review the processing itself or through an auditor. Any such review must be planned in advance and carried out in a way that does not disclose other customers' information or unnecessarily disrupt Terminsschema.
If Olivia Berggren AB considers an instruction from the customer to be contrary to the GDPR, the customer will be informed.
If personal data is made available outside the EU/EEA, Olivia Berggren AB will ensure that the transfer complies with the requirements of the GDPR.
Version 2026-10-01
Olivia Berggren AB, company registration number 559443-1032, is responsible for the processing of personal data described in this Privacy Policy.
Address: Sankt Månsgatan 17 b Lgh 1102, 222 29 Lund, Sweden
Email: info@terminsschema.com
For personal data about coaches that a customer adds to Terminsschema, the customer is the controller and Olivia Berggren AB is the processor. This is described in more detail in section 11 of the Terms of Use.
Terminsschema processes the following personal data:
Account and login: name, email address, password, login sessions, and links and codes used to confirm the email address or reset the password. The password is handled by the authentication service and is not stored in Terminsschema's own database tables.
Organization: the link between the user's account and the organization, as well as information provided when the organization is created, such as the organization's name, sport and country.
Coaches: name, whether the coach is aged 18 or over, notes and scheduling preferences entered by the organization, and the link between the coach and groups. During import, a Swedish national identification number may temporarily be used to determine whether a coach is aged 18 or over. The national identification number is not stored. Notes fields must not be used for sensitive personal data.
Invitations: the email address of the person being invited and information about the invitation, such as its status, expiry date and technical invitation link.
Plus and invoicing: the contact person's first and last name, invoice email address, organization name, company registration number, billing address, postal code, city, amount, currency, order date, due date and the Plus period covered by the invoice.
Feedback: feedback text, the email address linked to the feedback, technical IDs linking the feedback to the correct user and organization, the page in Terminsschema from which the feedback was submitted, and technical information about the browser.
Visits and marketing: information about how a visitor found Terminsschema, such as source, campaign and the marketing link used. Terminsschema also processes traffic and session information for website analytics. When an account is created, information about source and campaign may be linked to the account and organization.
Security: an IP address may be processed during registration to limit automated or repeated registration attempts. The IP address may also appear in server logs.
When an account is deleted: the organization's name, sport and any reason the user enters are stored for account deletion statistics.
Terminsschema is not intended for storing national identification numbers, sensitive personal data, membership registers or participant registers. A national identification number may only be used temporarily during import to determine whether a coach is aged 18 or over and is not stored.
Account and login: name, email address and login information are used to create and manage the account, confirm the email address, sign the user in and reset the password. The legal basis is performance of a contract, because the information is necessary for the user to use Terminsschema under the Terms of Use.
Organization and use of the service: information about the organization the user belongs to is used to give the correct account access to the correct organization and its schedule. The legal basis is performance of a contract, because this is necessary for Terminsschema to provide the service.
Invitations: the email address and invitation information are used to invite a person to an organization and manage whether the invitation has been accepted or remains valid. The legal basis is legitimate interests. Terminsschema has a legitimate interest in allowing customers to invite people who need access to the organization's Terminsschema account.
Plus and invoicing: contact and invoicing information is used to manage orders, invoices, payments and Plus periods. The legal basis for the contact person's information is legitimate interests, because Terminsschema needs to be able to manage the organization's order and invoicing. Information that must be retained for accounting purposes is processed so that Olivia Berggren AB can comply with its obligations under Swedish accounting law.
Necessary emails: the email address is used for messages required for the account or service, such as confirmation emails, invitations, security information, invoices and information about a Plus period. For confirmation emails and password resets, the legal basis is performance of a contract. For invitations, security information and messages needed to manage an organization's Plus service, the legal basis is legitimate interests. Where information must be processed by law, the legal basis is legal obligation.
Feedback: information connected to feedback is used to read, understand and follow up feedback and to improve Terminsschema. The legal basis is legitimate interests. Terminsschema has a legitimate interest in identifying problems and improving the service.
Security: IP addresses and technical information may be used to prevent misuse, automated registration attempts and unauthorized access. The legal basis is legitimate interests. Terminsschema has a legitimate interest in protecting the service and its users.
Website analytics: Terminsschema uses optional website analytics to understand how the website is used, such as which pages are visited. The legal basis is consent. Analytics that use non-essential cookies or similar technologies will only start after the visitor has given consent. Consent can be withdrawn at any time.
Marketing measurement: information about source, campaign and marketing links is used to understand which marketing activities lead to visits and new accounts. Information stored in the visitor's browser for this purpose may only be stored after consent has been given. When an account is created, previously collected source and campaign information may be stored together with the account and organization. The continued processing is based on legitimate interests, because Terminsschema has a legitimate interest in understanding which marketing activities lead to new accounts.
Optional product updates and questions about Terminsschema: if the user selects “Keep me updated”, the email address is used to provide information about new features and occasionally ask for feedback. The legal basis is consent. The user can change this choice at any time.
Account deletion statistics: a technical ID for the organization, the sport and the optional reason for deletion are used to understand why users leave Terminsschema and to improve the service. The legal basis is legitimate interests. Terminsschema has a legitimate interest in understanding why the service stops being used.
Coaches: Olivia Berggren AB processes coaches' personal data on behalf of the customer as a processor. The processing is carried out according to the customer's instructions. The customer decides why the coaches' information is used and is responsible for ensuring that there is a legal basis for the processing. This is described in more detail in section 11 of the Terms of Use.
Terminsschema uses external service providers to operate and provide the service. Personal data is shared with service providers where necessary for them to provide their services.
Supabase is used for the database, login and authentication.
Resend is used to send emails, such as confirmation emails, invitations and invoice notifications.
Google Analytics is used for optional website analytics after the visitor has given consent.
Terminsschema also uses technical service providers for hosting and operating the website and server functions.
Service providers may use their own sub-processors. This means that personal data may in some cases be processed outside the EU/EEA. When personal data is transferred outside the EU/EEA, a safeguard permitted under the GDPR is used, such as an adequacy decision by the European Commission or the European Commission's Standard Contractual Clauses.
More information about the safeguards used for such transfers can be requested by contacting info@terminsschema.com.
Terminsschema stores personal data for as long as it is needed for the purposes described in this Privacy Policy. Information may be stored for longer where required by law or where necessary to manage a dispute.
Account information is stored for as long as the account exists. If a user leaves an organization but other users remain, the organization's information is retained. If the last user deletes their account, the organization's information in Terminsschema is deleted. Information about the account deletion and invoice and accounting information may nevertheless be retained as described in the paragraphs below.
Invitations are valid for seven days and are stored for as long as they are needed to manage the invitation.
Information relating to Plus and invoicing is stored for as long as it is needed to manage the service and invoicing. Accounting records are retained in accordance with Swedish accounting law.
Other information, such as feedback, security information, website analytics, marketing information and account deletion statistics, is stored for as long as it is needed for the relevant purpose.
You have the right to obtain information about the personal data Terminsschema processes about you and to request the correction of inaccurate information.
In some cases, you may also request that your personal data be deleted, that its processing be restricted, or object to the processing. Where processing is based on consent, you may withdraw your consent at any time. In some cases, you also have the right to receive personal data that you have provided in a format that allows it to be transferred to another service.
To exercise your rights, contact info@terminsschema.com.
If your request concerns personal data about coaches that an organization has added to Terminsschema, you should first contact the organization, as the organization is the controller of that data.
You also have the right to lodge a complaint with the Swedish Authority for Privacy Protection (IMY).
If you have questions about this Privacy Policy or how Terminsschema processes personal data, please contact:
Olivia Berggren AB
Company registration number: 559443-1032
Sankt Månsgatan 17 b Lgh 1102
222 29 Lund, Sweden
info@terminsschema.com
This English version of the Terms of Use and Privacy Policy has been prepared using AI-assisted translation. If there is any discrepancy between the Swedish and English versions, the Swedish version shall prevail.